All employees are responsible for submitting and tracking their requests for official travel and/or training. A Travel/Training Request form must be submitted 30 business days before the date of departure. If this 30-day requirement is not met, the travel/training request will not be accepted.
Employees must also submit all backup documentation supporting the travel request, i.e., conference brochure, internet screen print, completed registration form with cost, receipt confirming payment of conference/registration fees and hotel accommodations, waivers (rental car of per diem); and FHWA approval if necessary. A continued service agreement is required for all training/travel over $2500 and all academic programs.
All training and travel request must follow the approval hierarchy below. An initial review of the request will be conducted by the administrations’ training liaison to ensure that your package is complete and align with DDOT’s Training Policy. The immediate supervisor and the Associate Director are responsible for ensuring that training is aligned with Individual Development Plan (IDP), administrations’ goals, and DDOT’s core competencies. The Chief Officer of each administration will provide final approval on behalf of the administration. The Chief Learning Officer ensures that request complies with FHWA (Federal Highway Administration) standards before providing a final approval.
Click "How to Guide" to see how to submit a Training/Travel Request